IT offers several ways through which communication can be made, both within and externally from your business. These various methods of communication do extensively improve productivity and help with the marketing of one’s business targets.
Email is a cost-effective, convenient and prompt way of keeping in touch with colleagues, customers, and clients in any part of the world.
Black Ace Technology offers its clients ways on how to fully enjoy the best email services in the market to meet their business needs.
The setup, With a highly professional team, we will set up your Business email system and guide you through on how to have the best out of it, with its application access in and out of the office environment, you and your employees will have access to it,
Guide you on how to choose the best email software the market has to offer, Take for instance the two parts of your business email, the business email system, which basically manages messages coming in and out of your business, and secondly there is your email software installed on computers and made use of by staff to receive and send emails which it does by connection to the email system, One’s overall requirements, whether one needs an in-house email server, how many email addresses one needs, whether you need mobile email, look for desktop, mobile and web email, consider your marketing requirements latter
Bulk email service provider,
There are a number of factors you need to consider when making a choice of your bulk email service provider, when doing this; the first thing to do is to consider your own situation. Start by examining what you really need.
- What your email marketing plans are over the next year.
- What your longer-term marketing aspirations are and how email fits in these.
- Do we lack any of the skills and resources needed to meet our marketing objectives?
- What level and category of support we will need from the provider?
Once you answer these questions, you will have a good idea of what your needs are. Bear in mind that email service providers can do more than offer a way to send out thousands of emails. They are also able to help you develop an email marketing strategy for your business, design, write copy, and manage your mailing list.
Here are ways you can use email effectively
Keep your emails brief.
Reading from a computer screen is more difficult than reading from a printed document, so use brief paragraphs and bullet points to break up text and highlight key points. Use a clear title in the ‘Subject’ line and don’t resort to capital letters for emphasis – this will appear bossy.
Know your audience.
Corresponding with customers probably requires a more formal tone than emailing colleagues. If in doubt, avoid using over-familiar terms of address, and steer clear of email-speak and symbols that look like facial expressions – both will make you seem lightweight.
Proof-read your emails.
Emails with spelling mistakes or lazy grammar make your business look slapdash, and bad punctuation can make messages difficult to read. Re-reading as if you are the recipient will help you send a more effective message and avoid misunderstandings.
Avoid sending unnecessary attachments. These tend to annoy recipients and clog up inboxes. If you have a lot of files to send, compress or ‘zip’ them. Avoid passing on viruses by making sure you have up-to-date security software.
Respond to emails swiftly. With important mail, send a brief acknowledgment ahead of a full response. Avoid flagging your own mail as ‘Urgent’ or requesting ‘Read’ receipts unless absolutely necessary.
Blind copy with care.
Try not to get into the habit of concealing recipients from one another for deceptive reasons using the ‘blind copy’ (bcc) facility – it is underhand and could harm your business relationships. On the other hand, the use of blind copy is courteous if you are sending a message to a number of people who don’t know each other and would appreciate having their email addresses kept private.
Use a clear, concise email signature. Record your name, job title, company address, website, and contact details at the bottom of your emails to look serious and professional. Keep layout simple and don’t use fancy fonts, colors, or graphics – these can slow emails down and they will make you and your employees look like you can’t be taken seriously.
Consider a disclaimer. Adding a disclaimer to the end of your emails may protect your business from liability if your employees make defamatory statements in a message.
Consult with the best and let us guide you through the rest, Black Ace Technology.